Databases in Primo Central Index

Primo Central Indexing Collection Lists

https://knowledge.exlibrisgroup.com/Primo_Central/Product_Documentation/Primo_Central_Indexing

 How to Navigate to YOUR Primo Central Index List of Databases

The Primo Back Office is extremely difficult to navigate - especially if you are trying to select or deselect databases from the Primo Central Index.   Below are the steps to take to navigate to the databases to select/deselect:

1. Log in to Primo Back Office
2. Click on Ongoing Configuration Wizards near the bottom of the screen
3. Click on Institution Wizard
4. For TTU's Primo, we have a Primo Institution Name of "Tennessee Technological University" - on this line click on the Edit button.
5. On the right side of the screen are three blue buttons.  Click on the button that says My Profile (this opens in a new tab)
6. Click on My Client Applications 
7. The Client Applications screen has several blue links.  Click on the blue link in all caps that is named PRIMO
8. At the very bottom of the screen click on Edit client resource collections

You are there!  Usually this last screen takes a few seconds to load.  

 Which Databases Should I Select

Definitely you should select all the databases that your library subscribes to so that the metadata for those databases will be included in the index.  At TTU, we want our users to be able to search all content (whether we have it or not) and then allow them to use InterLibrary Loan or Get It Now (posting about this later on) for materials that we do not have.  In fact, our default search from the library home page has "Expand Beyond My Library" checked already.  So, we also select all databases that are not restricted.  Some databases require subscription for searching and so we do not select these because they will end up in bad links for our users.

 Notification of New Content Added to Primo Central Index

ExLibris sends out an email "Primo Central Index: New Collections Update" regularly that contains a list of new content added to the index and content that will be removed.  This is the only way I know of to be notified of these changes.  Only one email address per Primo is allowed to receive the update email.  To View or Change this email address do the following:

1. Log in to Primo Back Office
2. Click on Ongoing Configuration Wizards near the bottom of the screen
3. Click on Institution Wizard
4. For TTU's Primo, we have a Primo Institution Name of "Tennessee Technological University" - on this line click on the Edit button.
5. On the right side of the screen are three blue buttons.  Click on the button that says My Profile (this opens in a new tab)
6. Click on Customer Details
7. At the bottom is the Primo Central Main Contact.  You can then click on Edit Main Contact if you want to change the contact information/email.

Photoshop Pop-Up Window Disappears Off Screen

If you have multiple monitors and you work with photoshop, you will notice that sometimes when you click an icon, the pop up box opens up where you can't see it...off your screen.  I found a great video that demonstrates how to get that pop-up back on the screen!

https://www.youtube.com/watch?v=iMt68khvd_4

Using the Pen Tool In Photoshop to Draw a Clean Dashed Curvy Line

Wait...there's a pen tool in Photoshop?  Which icon is that?

This video on YouTube shows how to draw a dashed line in Photoshop: https://www.youtube.com/watch?v=rr5WTYShltI

I have Photoshop CS6 and the directions worked.  I'm really not good, yet, at using the pen tool but it is the best way that I (now) know to draw a curvy line that doesn't look like a 1-year-old drew it.

Here is the image I used it on today for the library website:

P.S. I had to look up if "drew" is the correct past tense of "draw" because it didn't sound right in my head.  Turns out that it is correct.  https://www.quora.com/Which-is-the-correct-past-tense-of-draw-drew-or-drawn-and-why

Add Google Analytics to OJS (Smarty Templates)

The Open Journal Systems (OJS) https://openjournalsystems.com/ is constructed with Smarty Templates https://www.smarty.net/.

Google Analytics instructs you to paste the tracking script directly before the </head> tag.  The </head> tag for ALL OJS pages is located in the ojs/lib/pkp/templates/common/header.tpl page.

So I tried this and it didn't work.  This is because the Smarty tempalte engine attempts to translate and interpret some keywords in Google Analytics script that conflicts with the Smarty template delimiter syntax.

The fix is to put {literal} and {/literal} tags around your block of code, which allows it to be taken literally.

So, this is what it looks like:
{literal}
     <script>
       (function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){
       (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o),
       m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m)
       })(window,document,'script','https://www.google-analytics.com/analytics.js','ga');

       ga('create', 'XXXXXXX', 'auto');
       ga('send', 'pageview');

     </script>
{/literal}

Obviously you would want to replace the XXXXXXX with your actual google analytics tracking code.  😁

Word and Windows Permissions Requirements for ILLiad

If you ever can't do something in ILLiad (permissions error) - it may be because you do not have the right settings for MS Office Word or Windows.

To enable the ILLiad template macros, check these settings in MS Office Word:

1. Open MS Office Word.
2. Select "Options" located towards the bottom of the left-hand menu
3. Select "Trust Center" located at the bottom of the left-hand menu
4. Select "Trust Center Settings" located at the bottom far right.
5. Select Macro Settings on the left side.
6. Then click on the "Enable Macros" bottom.
7. Choose OK.
8. Choose OK again.

To disable the "enable printing" and "enable editing" macros in MS Office Word:

1. In Microsoft Word (or Excel), select the "File" tab located at the top left-hand side
2. Select "Options" located towards the bottom of the left-hand menu
3. Select "Trust Center" located at the bottom of the left-hand menu
4. Select "Trust Center Setting" located at the bottom far right
5. Select "Protected View" located at the bottom of the left-hand menu
6. Uncheck the following three option located under "Protected View.
   -   Enable Protected View for files originating from the Internet
   -   Enable Protected View for files located in potentially unsafe locations
   -   Enable Protected View for Outlook attachments 
7. Select OK
8. Select OK again

Also, when you are using Office 2013, and above, you need to do this:

Word 2013 has a new feature call reading view, and it uses this view for any uneditable files. Word will open the template documents as "Read Only,"  Word initially displays the document in this view which has the unfortunate side effect of disabling mail merge operations. To work around the issue:

1. Open the options in Word
2. On the General tab, there is a section for Startup options which includes a setting with "Open e-mail attachments and other uneditable files in reading view."  Make sure that is unchecked, and it will correct the issue.
3. Save the changes and close Microsoft Word.

Windows Permissions you need:

If you are using Windows 7, 64-bit, it is at c:\program files (x86)\illiad\ by default.  Any other previous version of Windows, it will be at c:\program files\illiad\ by default.  For you to access your directory correctly, you need to make sure your permissions are correct.  

                           

With Windows 7 x 64, you need to add Permissions for each user's Windows logon to the security settings for the ILLiad folder in the c:\program files (x86)\illiad\.  With Windows 7 x 32, you work with the c:\program files\ILLiad\ folder.

1. First, you right-click on the ILLiad folder and choose properties.
2. Go to the Security tab and in the top section, choose Edit so you can edit the Users group 
3. Select the Users group and below mark the full permissions.
4. Once you click OK, then you will be back to the Main ILLiad Permissions Window.
5. Choose Ok to get out of the window.

Search Primo from ILLiad using Addon

If you want to be able to search Primo in the ILLiad client when processing a borrowing request, then you will need to install the Atlas ILLiad ExLibris Alma Primo Addon.  Note that this addon works only with the classic user interface for Primo, not the new UI (as of 7/20/2017).  TTU currently uses the new UI, but for this purpose we use the old UI.

Follow these steps to install the Addon:

1. Go to https://prometheus.atlas-sys.com/display/ILLiadAddons/ILLiad+ExLibris+Alma+Primo+Addon and download the zip file.
2. Unzip the downloaded files and place them in C:/Program FIles (x86)/ILLiad/Addons/ExLibris Alma Primo folder.
   
   
3. Open the ILLiad Client application.
4. Click on the System tab.
5. Click the Manage Addons button.
6. Click on the addon that has the name ExLibris_Alma_Primo and select the check box under the Active column to activate this Addon in the client.
7. In the lower-right part of the window you will need to check the checkbox that says AutoSearch.  Do not check StartwithISxN or Popup.  For your localurl the directions say to enter in the shortened URL.  I started out by entering https://tntec-primo.hosted.exlibrisgroup.com, but this didn't work (I got an error message when using the Addon).  So then I entered in the full URL of our Primo new UI https://tntec-primo.hosted.exlibrisgroup.com/primo-explore/search?vid=01TNTECH_default and although I didn't get an error message, the title didn't automatically populate in the search.  So then I tried our classic UI longer URL http://tntec-primo.hosted.exlibrisgroup.com/primo_library/libweb/action/search.do?vid=01TNTECH_default and it works perfectly!  Last, you will need to enter in some text in the AddonRibbonName box.  I named mine EagleSearch because this is what we branded our Primo.
8. Click the Save Settings button.
9. Close the Manage Addons window.
10. I am not sure if you have to but I completely closed out the client and opened it back up.
11. Now, to test you will need to open the Client.  On the Home tab, in the Main - Borrowing tab, you will need to double click on Awaiting Request Processing.  Hopefully you have at least one request so that you can test.
12. Double click on one of the borrowing requests.
13. Click on the tab that you just created.  Mine is called EagleSearch.  The Addon should automatically search for the title.
    
    

Troubleshooting

If you are unable to save your Addon settings, then you will need to follow the directions in my next post on Word and Windows Permissions Requirements for ILLiad. 

Set a Custom Date for Your Blog Entry

Whether you use Blogger or Wordpress or whatever, when you do a blog post you can change the date so it appears as if you posted the blog entry on a different date! In blogger, you choose "Schedule" and then "Set date and time" and then choose the date. Boom.

P.S. I really posted this on 7/20/2017. hahaha!

P.P.S.  April 2 is my birthday and when adding a second "PS" at the end of a letter, it's "PPS", not "PSS".  This is because "PS" stands for "postscript".  So, "PSS" would mean "postscript script" which doesn't really make sense....instead "post-postscript" makes the most sense.  Thanks to this article for teaching me this today:  http://www.todayifoundout.com/index.php/2010/08/when-adding-a-second-ps-at-the-end-of-a-letter-its-pps-not-pss/